How To Write A Reply To A Show Cause Letter . It was reported by the management of the company that on 20 th august at 9:30 am, misconduct was committed by you. Introduce yourself,what program/s you are studying, the year you are in, and the reason you are writing. HR's Guide to Show Cause Letters from www.ajobthing.com If, however, the show cause letter was fairly issued and you agree more or less to the allegations made against you, then you can follow these steps to reply: A sample show cause letter: It is important to use correct grammar and to explain the reason why you have.