How To Write A Refusal Letter For Advisor . Tips on how to write a letter of refusal 1) always address the letter to the candidate personally so that it doesn’t appear generic and unfeeling. Express your heartfelt regret and explain the reasons why you are declining the job offer or invitation. How to Respond to a College Rejection Letter (Template and Examples) from www.docformats.com If writing a traditional letter, include a formal header (first and last name, address, contact information, etc.); We have faced several issues ever since we joined hands with you (mention the issues). If writing an email, put the job title or position as the subject line.