How To Write A Letter Requesting Criminal Records . A disclosure should be in your own words and specific to the job that you are applying for. Make the tone match the reason for the request. Pardons Canada Review Clear Criminal Record for Theft Pardons Canada from www.pardons.org [describe the records sought with enough detail for the public agency to be. Sample letter requesting information in missouri. Clarify the need for records and state a case number if you have them.